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Answers to FAQs For Online Registration Customers
- Q: My Account | How do I create my Customer Account?
- A: Before registering for any activities on our website, you must establish a Customer Account with a Login Name and Password.
This is how you create an online registration account:
1) Click on the Request Account button.
2) Fill out the form for New Account Request completely, including all required fields,(Birth date, Gender, Email Address, etc.) and click submit. Please submit your request only once.
*Please Note: If you are registering a child for an activity, please use your own information when filling out the online registration account request form, NOT the information of the child you wish to register for an activity. Once you have an online registration account, you will have the opportunity to add family members.
3) You will automatically receive an email after submitting your request for an account. Your account will be activated only after you have responded by clicking on the link provided in the email.
- Q: My Account | I received the following error: Login name 'email address' is being used by another account. Please specify a unique email address to be used as login name.
- A: We have already entered your email address in our database. To access your account, please access the home page and click on 'My Account'. Enter your email address and click on 'forgotten', a temporary password will be emailed to you.
Please DO NOT create another customer account.
- Q: My Account | I received the following error message: "The street address below does not match our records. If correct, please choose 'Leave address as entered'. Otherwise select correct information from the Alternatives list or correct address manually."
- A: We now have the ability to verify Scottsdale residency status via GIS (Geographical Information System).
Non-residents are welcome to create an account and utilize our programs and services. The error message is basically stating that your address is not identifiable as a Scottsdale address.
Residents are citizens who live in or own property within the City of Scottsdale's Corporate boundaries, and pay taxes to the City of Scottsdale. Not all Scottsdale mailing addresses meet these criteria. You can check you residency status by visiting http://eservices.scottsdaleaz.gov/maps/parcel-information.
If you are a non-resident, choose "Leave address as entered" and continue the account set-up process.
If you are a Scottsdale Resident, you may need to remove punctuation from your address line, check the street spelling, or check the abbreviation for RD, PL, ST, BL, CT. If that does not correct the issue please contact our staff at 480-312-7957 and we will be happy to assist you.
- Q: My Account | How many accounts should each family have?
- A: We recommend that each family establish a primary account with login credentials. Create the account in the name of a head of household and then add all family member names underneath the head of household after it has been established (see next question).
- Q: My Account | How do I add family members to my account?
- A: You may add family members in the three following locations:
1) You may add a family member while submitting your head of household account information, by clicking on the Submit and Add Family Member link.
2) You may add a family member under My Account, this is done by clicking the link Change Information About Family Members.
3) You may also add family member during the enrollment process. This is done by clicking on the link Add Family Member which is located beside the Participant box.
- Q: My Account | What should I do if I forget my password?
- A: When you are prompted to sign in, check the Forgot your Password box and click Continue. You will be requested to provide the email address you used to create your account. After providing your email address, you will be requested to verify your identity by providing your first and last name as well as your date of birth. Upon submission, an email will be sent to you containing a temporary password. Upon signing in, you will be prompted to change your password.
If after completing this procedure you are still experiencing difficulties, please contact our office during regular business hours and a member of our staff will assist you.
*Please DO NOT create another Customer Account.
- Q: My Account | Can I view my transaction history and print out my past receipts?
- A: You can view your transaction history and print your receipts once your Customer Account with login credentials has been established. To access this information, please click on the My Account link (located at the top right-hand corner of your screen).
To view prior transactions, you may click on the Get a List of Prior Transactions link.
To view past receipts, you may click on the Get a List of Prior Payments link (click on the receipt number to view and print each individual receipt).
- Q: Activities | Can I view Activities without registering?
- A: You can always browse through the Activities without registering. Select Activities & Registration and look at all the Activities that are offered.
- Q: Activities | How do I register for an Activity?
- A: Once your account has been established, registration for Activities is easy:
1) Select Activities & Registration and search for the Activity.
2) Select the Activity that you would like to enroll into. Clicking the name will show you a detailed Activity description.
3) Click the Enroll Now button if you wish to register for the Activity.
4) If you are not already signed-in, you will be prompted to sign in to your online account. Enter your login email and password.
5) Select the participant you are enrolling, then complete the enrollment details.
*Please Note: If more than one family member will be attending the Activity, select Register another participant (located under the Total in the Fee summary box).
6) Select Add to cart.
7) Review and complete the attached waiver(s). Review the shopping cart to confirm your enrollment details are correct. Select Check Out when you are ready to pay.
NOTE: You can expand the activity to view details and edit or delete your enrollment.
8) Enter your credit card information and confirm your billing address is correct.
*Please Note: The billing name and address must match those that are on file with your credit card company. If the address shown is not your credit card billing address, select the Update billing address link and make the necessary changes.
7) Select the Pay button. Once your payment has been approved, your receipt will display. Please print a copy of your receipt for your records.
- Q: Activities | What is the Wish List?
- A: You can add activities to your wish list to easily find them when registration opens. This is a great feature to help prepare for registration day for classes or activities that fill quickly or to help facilitate your online registration for more than one child/participant.
Select the heart icon on either the Activity Search or Activity Detail page to add an activity to your wish list.
To view your wish list, select My Wish List from the site menu.
- Q: Activities | What will happen if I try to register for an Activity that is full?
- A: Your name will be placed on a waiting list. You will be contacted in the event that a space opens for that Activity or additional Activities are added. If we are unable to contact you, your space will be given to the next customer on the waiting list.
If you do not want to be placed on the waiting list, click the Remove button that appears on the Shopping Cart screen.
*Please Note: Placement on a waiting list does not guarantee a spot in the Activity. It is recommended for guaranteed participation, please choose another Activity with registration space.
- Q: Activities | How can I view a schedule of my family's upcoming scheduled Activities?
- A: The My Account feature allows you to view a weekly schedule of your family's upcoming Activities.
Sign into your account and click on the My Account link. Then click on the Show Your Daily Schedule link. Highlight the family members whose schedules you would like to view and click on the top arrow button and move each family member over to the Selected Family Members column. Click on Search to proceed. A weekly schedule will display all of the activities your family members have been enrolled in and allow you to click on the activity for more information.
- Q: Activities | What if the activity I signed up for is cancelled?
- A: If Parks & Recreation cancels the activity, registered participants will be notified by email or phone. A full refund will be given.
- Q: Activities | How do I register multiple children at once?
- A: After completing the enrollment details for one participant, select "Register another participant" (under Total in the Fee summary box).
- Q: Activities | Can I cancel, transfer or refund an activity online?
- A: You may Withdraw/Transfer from an activity up to the start of the activity (unless noted in the activity details). Go to My Account > Transaction and Payment History. The Withdraw and Transfer buttons will appear for eligible classes.
Completing a Withdraw (cancellation) online provides you an option to refund back to the original method of payment (credit card) or to place a credit on your account.
Scottsdale's Refund Policy - Unless otherwise stated, all program refunds shall be prorated, less a $10 processing fee, up to and including the 2nd class. No refunds after the 2nd class date. Classes priced at $10 or less are nonrefundable.
- Q: Activities | What is the aquatic inclement weather policy?
- A: The Aquatic facilities will be closed during electrical storms and other inclement weather. If the pool is closed & lessons are cancelled, lessons will not be made up. If 4 or more days in a session are missed due to weather, a credit can be issued for each day missed, starting on the fourth day. The credit must be requested and is good for future programs.
Always call ahead to verify pool closures.
- Q: Activities | Can I get an age override?
- A: Age requirements have been established to safely facilitate age appropriate classes. Participants must be the appropriate age by the first day in order to register.
The only exception to this policy is Aquatics learn to swim classes. If your child's skill level is not within the advertised age range, please contact the aquatic facility to discuss age override options.
- Q: Activities | I am having difficulty searching for activities.
- A: You can filter your search results by When, Where, who, and Activities. This may help filter your search even more.
In addition, visit the Recreation Classes and Programs Brochure at http://www.scottsdaleaz.gov/sports/brochure for our print publication of activities.
- Q: Activities | Can you accommodate someone with special needs?
- A: Yes, Scottsdale's Community Services Division is committed to supporting the full inclusion of persons with disabilities into all public facilities, programs, and activities. If you need assistance to access these programs, please indicate your needs on the registration form and contact Adaptive Services at 480-312-2234. All requests must be made after completing your registration and be requested a minimum of 14 business days prior to the starting date of the program.
- Q: Activities | What are incomplete entries and how do I fix them?
- A: An incomplete entry in your shopping cart can mean different things. You may have selected a course where you did not meet a certain requirement i.e. age.
You can fix an incomplete entry in two ways:
1. The specific reason your entry is incomplete is always provided on the screen where you select the participant. Click Edit to start the enrollment again; this will take you back to the select participant page where specific error messages are listed.
2. Click Remove to the left of the error message and start over. The specific error will be listed on the page where you select the participant.
- Q: Reservations | Do I have to make a reservation in order to use a ramada?
- A: If park ramadas are NOT reserved, they are available on a first come, first served basis. A reservation assures your exclusive use of the ramada.
- Q: Reservations | How far in advance can I reserve a facility?
- A: Online rentals must be booked at least 3 day(s) in advance and no more than 180 day(s) in advance.
- Q: Reservations | How will I get my completed permit?
- A: Quick Reserve, including via Map feature, produces a permit immediately, which you may print. Your permit is also listed in your List of Prior Transactions.
- Q: Reservations | What if I need to cancel my reservation?
- A: Cancellations or changes must be made thirty (30) days in advance of the initial permit use date or all fees will be forfeited. The processing fee will be charged on permit cancellations and refunds.
- Q: Reservations | What if I need to change the date or the time of my reservation?
- A: If there is availability on the date or the time you would like to change to, you can call 480-312-7707 for a reservation specialist to make that change for you. A $10 processing fee will apply.
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