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Answers to FAQs For Online Registration Customers
- Q: How do I create my Customer Account?
- A: Before registering for any activities on our website, you must establish a Customer Account with a Login Name and Password.
This is how you create an online registration account:
1) Click on the Create Account button.
2) Fill out the form for New Account Request completely, including all required fields,(Birth date, Gender, Email Address, etc.) and click submit. Please submit your request only once.
*Please Note: If you are registering a child for an activity, please use your own information when filling out the online registration account request form, NOT the information of the child you wish to register for an activity. Once you have an online registration account, you will have the opportunity to add family members.
3) You will automatically receive an email after submitting your request for an account. Your account will be activated only after you have responded by clicking on the link provided in the email.
- Q: What happens when the Department cancels a class/activity?
- A: 1. The Department of Community Services reserves the right to cancel a program in the event minimum registration is not met within 48 hours of the start date and are subject to review by staff.
2. A full refund will be issued in the event that a program is cancelled by the department prior to the start date.
3. A partial refund will be made on a pro-rated basis in the event that a program is cancelled by the department prior to the conclusion of the program.
4. ALL REFUNDS WILL BE ISSUED WITHIN 30 DAYS OF THE REQUEST.
- Q: What if I'm not satisfied with a class?
- A: The Agoura Hills Department of Community Services guarantees that you will be satisfied with recreation classes, programs, and services in which you participate. If you are not completely satisfied with the content of our recreation programs, tell us and we will provide a 100% credit or refund to anyone who makes a request before the start of the second class. Please note that due to the nature of activities, sports leagues/tournaments and escursions are not eligible for these provisions.
- Q: Can I get a refund?
- A: Our refund policy is the following:
1. This policy applies to all department-sponsored programs, activities, and special instruction classes.
2. Request for refund, transfer, or credit may be made by telephone or in person prior to the start of the class/camp.
3. All refunds, transfers, or credits must be called in during business hours one business day prior to the start of the class/camp. Business hours are Monday-Thursdy from 7:00am-5:00pm, and on Friday from 7:00am-4:00pm. Requests for refunds, transfers, or credits left on the answering machine will not be honored. Refunds, transfers, or credits requested prior to the start of the second class will be issued on a pro-rated basis. NO REFUNDS, TRANSFERS, OR CREDITS AFTER THE SECOND CLASS.
4. Any cancellations made to the day of camp (individual day camps only), will only be issued in the form of credit on account. Account credit will be kept on file for two years. There are no refunds for credit on account.
5. There are no refunds, transfers, or credits for sports/specialty camps once camp has begun. Any refunds for sports/specialty camps must be called in one business day prior to the start of camp.
6. No refunds, transfers, or credits will be granted if cancellations for any program are made after the stated deadline, or if the program specifically states NO REFUNDS (unless cancelled by the department)
7. There are no refunds for Fitness Passes
8. There is a $5 processing fee for all refunds.
9. All refunds under $10 (after processing fee and any pro-rated fees are taken out), will be issued in the form of a credit coupon. Credit coupons are good for two years.
10. All lab/materials fees are non-refundable, and are due to the instructor on the first day of camp/class.
11. There is a $10 charge on all returned checks.
12. If a payment is made by credit card and the card is cancelled or compromised, any request for a refund for an activity originally charged by that card will be issued by a refund by check.
13. ALL REFUNDS WILL BE ISSUED WITHIN 30 DAYS OF THE REQUEST.
- Q: How do I know if a park has been closed due to weather?
- A: Park status information will be updated on a regular basis. Please be aware that all parks are closed for a minimum of 24 hours after any rain, and possibly longer pending the amount of precipitation.
Please call the Parks/Field Condition Hotline at 818-597-7399 (option #4) for updated information.
- Q: How many accounts should each family have?
- A: We recommend that each family establish a primary account with login credentials. Create the account in the name of a head of household and then add all family member names underneath the head of household after it has been established (see next question).
- Q: How do I add family members to my account?
- A: You may add family members in the three following locations:
1) You may add a family member while submitting your head of household account information, by clicking on the Submit and Add Family Member link.
2) You may add a family member under My Account, this is done by clicking the link Change Information About Family Members.
3) You may also add family member during the enrollment process. This is done by clicking on the link Add Family Member which is located beside the Participant box.
- Q: What should I do if I forget my password?
- A: When you are prompted to sign in, check the Forgotten link. You will be requested to provide the email address you used to create your account. Upon submission, an email will be sent to you containing a temporary password. Upon signing in, you will be prompted to change your password.
If after completing this procedure you are still experiencing difficulties, please contact our office at 818-597-7361 during regular business hours and a member of our staff will assist you.
*Please DO NOT create another Customer Account.
- Q: Can I view Activities without registering?
- A: You can always browse through the Activities without registering. Click View Activities button and look at all the Activities that are offered.
- Q: How do I register for an Activity?
- A: Once your account has been established, registration for Activities is easy:
1) Click the View Activities button on the registration home page.
2) Select the Activity that you would like to enroll into. Clicking the underlined name will show you a detailed Activity description.
3) Click the Add to My Cart button if you wish to register for the Activity.
4) Next, sign in to your online registration account by entering your Login Name information and Password. Proceed to checkout by clicking the Continue button. From this screen you may remove Activities from your cart or view more Activities and add them to your cart.
*Please Note: If more than one family member will be attending the Activity, click on the button labeled, Add Another One (located under the Shopping Cart screen).
5) Confirm your Activity name, date and time, enrollee and price.
6) Click Continue to proceed with payment. You will be prompted that you are entering a secure site. Enter your credit card information on the Payment Information Page and agree to any required waiver(s) and confirm the payer meets the age requirement of "18 Years or Older". Click Continue. This system accepts Visa, MasterCard, Discover and American Express.
*Please Note: The name and address must match those that are on file with your credit company. If the address shown is not your credit card billing address, click on the My Account button and change your residential address to match your credit card billing address.
7) Once your payment has been approved, your receipt will display. Please print a copy of your receipt for your records.
- Q: What will happen if I try to register for an Activity that is full?
- A: Your name will be placed on a waiting list. You will be contacted in the event that a space opens for that Activity or additional Activities are added. If we are unable to contact you, your space will be given to the next customer on the waiting list.
If you do not want to be placed on the waiting list, click the Remove button that appears on the Shopping Cart screen.
*Please Note: Placement on a waiting list does not guarantee a spot in the Activity. It is recommended for guaranteed participation, please choose another Activity with registration space.
- Q: What is a Processing Fee?
- A: A Processing Fee is is a small charge associated with online transactions. This fee typical for sales processed via the Internet and is charged by our software provider.
- Q: How can I view a schedule of my family's upcoming scheduled Activities?
- A: The My Account feature allows you to view a weekly schedule of your family's upcoming Activities.
Sign into your account and click on the My Account link. Then click on the Show Your Daily Schedule link. Highlight the family members whose schedules you would like to view and click on the top arrow button and move each family member over to the Selected Family Members column. Click on Search to proceed. A weekly or monthly schedule will display all of the activities your family members have been enrolled in and allow you to click on the activity for more information.
- Q: Can I view my transaction history and print out my past receipts?
- A: You can view your transaction history and print your receipts once your Customer Account with login credentials has been established. To access this information, please click on the My Account link (located at the top right-hand corner of your screen).
To view prior transactions, you may click on the Get a List of Prior Transactions link.
To view past receipts, you may click on the Get a List of Prior Payments link (click on the receipt number to view and print each individual receipt).
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